eREB
REB User Manuals, Outlines and Quick Sheets
- Applicant Procedure Quick Sheet – Application Types (January 27, 2025)
- Applicant Procedure Quick Sheet – HiREB invoicing through eREB (January 09, 2025)
- Applicant Procedure Quick Sheet-Creating and Sharing New Studies (January 8, 2025)
- Applicant Procedure Quick Sheet-Responding to HiREB – Provisional Approval/Deferral (October 10, 2024)
- Applicant Procedure Quick Sheet – Document Name, Version Date and Version in eREB (June 12, 2024)
- Applicant Procedure Quick Sheet – Sub-Forms (March 25, 2024)
- Applicant Procedure Quick Sheet – Withdraw Application (March 7, 2024)
- Applicant Procedure Quick Sheet-Providing Requested Signatures (August 18, 2021)
- Applicant Procedure Quick Sheet-Login & Setup (August 17, 2021)
- Applicant Information Sheet – Folders (July 5, 2021)
- Applicant Procedure Quick Sheet – Centres (January 12, 2021)
- Confidentiality Agreement-Database, Chart Review, Tissue Applications (March 2, 2020)
- Naranjo Scale for LSAE (November 1, 2015)
System Updates:
- February 5, 2024: Database Application has been de-activated.- click here for more details
- June 1, 2023: HiREB membership lists available in eREB. – click here for more details
- December 01, 2022: Updated Letters and Change in Approval Start Date for GRAs! – click here for more details
- June 3, 2022: System Update: Automated Signature Emails – click here for more details
- May 19, 2022: System Update: Release from Infonetica – click here for more details
- January 12, 2022: Updated “Centres” list – click here for more details
- October 15, 2021: System Update: Display Improvements – click here for more details
- July 23, 2021: System Error Notification: Auto Submit not working as expected–click here for more details
- July 7, 2021: Navigation changes for research teams – click here for more details
Recent FAQs
How do I manage privacy concerns when using video conferencing like Zoom?
Apps like Zoom, Webex, and MSTeams can be used, but privacy risks must be disclosed to participants in the consent. For Information, see ‘Video Conferencing and Consent Guideline‘ under ‘Forms and Templates’ tab.
I have just obtained the last signature on my application. Is the application then automatically submitted in the eREB system?
*Auto-submit not working as expected for GRAs – click here for details.
As of March 03, 2020 new forms have been published enabling the auto submission action. Once all signatures have been obtained, the application form/sub-form will automatically be submitted to HiREB.
Signatures for persons that have access to personal health information are no longer required ?
As of March 03, 2020 the LPI no longer has to obtain signatures on the Retrospective Review of Medical Charts& Health Data application, Prospective Database Research application or the Human Tissue Research application. With the exception of the LPI you will need to have on file a completed Confidentiality Agreement form for each person who will be reviewing/abstracting medical records/charts/health data or who will have access to the identifiable data. The Confidentiality Agreement form is available on our website under the eREB tab.
Can another individual sign the form if the LPI is away?
In general, exceptions may be made for LPIs who are on sick leave or deceased, but otherwise it is expected that the LPI would be able to sign the amendment form/approve the changes prior to submission.
If the LPI is on maternity leave, an amendment must be submitted to temporarily change the LPI. The ICF must be updated as well so the participants can contact the new LPI in the meantime. An amendment is to be submitted to change the LPI back once maternity leave has ended. For question please contact the eREB Helpdesk at 905 521-2100 ext 70014 or eREBHelpdesk@hhsc.ca.
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Disclaimer: The Hamilton Integrated Research Ethics Board (HiREB) represents the institutions of Hamilton Health Sciences, St. Joseph’s Healthcare Hamilton, Research St. Joseph's-Hamilton, and the Faculty of Health Sciences at McMaster University and operates in compliance with and is constituted in accordance with the requirements of: The Tri-Council Policy Statement on Ethical Conduct of Research Involving Humans; The International Conference on Harmonization of Good Clinical Practices; Part C Division 5 of the Food and Drug Regulations of Health Canada, and the provisions of the Ontario Personal Health Information Protection Act 2004 and its applicable Regulations; For studies conducted at St. Joseph's Healthcare Hamilton, HiREB complies with the Health Ethics Guide of the Catholic Alliance of Canada